Graduate Theological Union

Borrowing Privileges

Borrowing Materials from the GTU


Library Cards


Application for a GTU Library card must be made in person. You must have your library card with you to check out items; no items will be checked out to you without your library card. Library cards are not transferable and should not be used by anyone other than yourself.

Inquiries may be directed to the Circulation Desk at 510-649-2500.   Bring your ID card--with its current semester sticker attached--to the Circulation Desk. Your school's registrar will provide you with the necessary sticker. To renew your card each semester, you will need to present the ID card with the current semester sticker for Circulation Desk staff to update your record in the library's database.The GTU Library has open stacks and anyone may use materials in the library without a borrowing card.

Online or Off-campus 

If you are an online or off-campus student, please contact the registrar of your school.  Your school's registrar must contact the library on your behalf to verify your student status and current contact information.  As an online student or off-campus student, you are not required to come into the library in person, but all requests for library privileges must come from your school's registrar.


Renewing Items

Most items may be renewed. Exceptions include materials that have exceeded the maximum number of renewals, items on reserve for courses, and items that are on hold or have been recalled by another person.

Loan periods for borrowed items may be renewed in person, by phone (510-649-2500) during open hours, or online. A link to online renewal appears on the main search page for GRACE.


Placing Recalls and Holds on Items

If an item is already checked out, you may request a recall or a hold be placed for that item. Pleave have the call number of the item ready when you place this request.

  • Hold requests will make you the next borrower; we will notify you when the item is returned.
  • Recall requests require the current borrower to return the material so that you can check it out. This process can take two weeks or more, so please allow sufficient time. We will notify you when the item is available.

The California Information Practices Act of 1977 prohibits Library staff from divulging information about an item's current borrower.


Missing Items

Are you looking for an item that should be on the shelf but you can’t find it? Ask at the Reference Desk for assistance. If it still cannot be located, bring the call number up to the Circulation Desk. We will put it on our Missing Search List and notify you once it is found.


Paging Items from Storage, SFTS, GTU or SHS

Some items located in storage are held on the premises and can be retrieved while you wait. Please have the call number of the item ready when you request items to be paged from storage.

Items that are held at locations SFTS (if you are in Berkeley), SHS, GTU (if you are at SFTS), and GTU Storage Offsite can be paged for you. Please have the call number of the item ready when you request items to be paged. Items will be available in 1-5 working days.

Items not owned by the GTU Library or any of the libraries of the University of California, Berkeley, can be requested via Interlibrary Loan. This service is available to GTU students, faculty, staff, and visiting scholars only.


Use of Rare Materials

Rare materials are available for use Monday through Friday, 9:00 AM to 5:00 PM. Special research needs may be accommodated; please contact Clay-Edward Dixon via email or at (510) 649-2509.

Rare materials may not leave the library and require ID for use. Please consult the Rare Materials Use Guidelines for more information. Request a Rare Materials Request Form at the Circulation Desk.


Overdue Fines

Borrowers are responsible for overdue fines that accrue on their records. Fines of $5.00 or more will block further borrowing privileges. Overdue fines are as follows:

  • Regular items: $.50 per day
  • 3-day items or recalled item: $1.00 per day
  • Course Reserve items: $1.00 per hour

Avoid fines by:

  • watching for due-dates and Recall Notices;
  • renewing your checked-out items early (up to 10 days before they are due);
  • returning items before you leave town for extended periods. REMEMBER: items may be recalled. You are responsible for returning these items regardless of where you are.


Lost or Damaged Items

Borrowers are responsible for returning items on time and in good condition. Items must be returned to the Circulation Desk or placed in the Return slot on or before the due date to avoid fines. Items outstanding beyond the maximum fining period will be billed for replacement. Items returned in damaged or poor condition will be assessed a repair or replacement charge.

  • Replacement charges are a minimum of $100.00.
  • Repair charges are a minimum of $45.00.

If you are concerned or confused about a charge that has been assessed to your account, please call the Circulation Desk at 510-649-2500.



The GTU Library is responsible for safeguarding the confidential nature of all borrower transactions, according to the California Information Practices Act of 1977.