Graduate Theological Union

Alumni and Visitors

Borrowing Materials from the GTU
Alum access to Electronic resources
Visiting Scholars Program

Borrowing Materials from the GTU

Library Cards

Application for a GTU Library card must be made in person. You must have your library card with you to check out items; no items will be checked out to you without your library card. Library cards are not transferable and should not be used by anyone other than yourself.

Inquiries may be directed to the Circulation Desk at 510-649-2500.

Current UC Berkeley students, faculty, library staff, and visiting scholars:
Bring your UCB ID card to the Circulation Desk to obtain your free card. Students must be listed in UCB's regweb. Faculty and Library staff must be listed in the current UCB faculty/staff directory. Visiting Scholars must have their blue or yellow ID card. Please note: borrowing privileges do not include remote access to subscription databases via the web.

The GTU Library has open stacks and anyone may use materials in the library without a borrowing card. The Library allows others in the following categories to obtain borrowing cards. Please note that borrowing privileges do not include remote access to Internet-accessible databases (such as the ATLA Religion Database) to which the GTU Library subscribes.

Faculty of accredited U.S. colleges, universities and seminaries:
Faculty members from any accredited college or university in the U.S., who do not have visiting scholar status, may obtain a reduced-fee library card with proof of a Bay Area address and a letter from the head of his/her department on college/university letterhead.  Those who do not have a local address may consult with the Circulation Desk to see if special circumstances apply for obtaining a reduced-fee patron card. Accredited means accredited by the Association of Theological Schools (ATS) or the Western Association of Schools and Colleges (WASC) or one of WASC’s partner accrediting organizations.
GTU alumni:
To purchase a card, bring one of the following to the Circulation Desk: diploma, or a letter from the registrar of your school stating completion of a degree program. If your thesis or dissertation appears on GRACE, the GTU Library catalog, this will also be considered proof of alumni status. Alumni cards cost $30/year.
General Public:
Residents of California may purchase a Community Patron borrowing card. Purchase of a library card enables checkout of materials only; possession of a library card does not imply "membership" in the GTU or the GTU Library. To purchase a card, bring a picture ID that states your California address. Community Patron cards cost $40 for three months, $80 for six months, or $145 for 12 months.  If you live outside of California and there is material at the GTU Library that you wish to borrow, please inquire at your local public library about  its Interlibrary Loan services.



Renewing Items

Most items may be renewed. Exceptions include materials that have exceeded the maximum number of renewals, items on reserve for courses, and items that are on hold or have been recalled by another person.

Loan periods for borrowed items may be renewed in person, by phone (510-649-2500) during open hours, or online. A link to online renewal appears on the main search page for GRACE.


Placing Recalls and Holds on Items

If an item is already checked out, you may request a recall or a hold be placed for that item. Pleave have the call number of the item ready when you place this request.

  • Hold requests will make you the next borrower; we will notify you when the item is returned.
  • Recall requests require the current borrower to return the material so that you can check it out. This process can take two weeks or more, so please allow sufficient time. We will notify you when the item is available.

The California Information Practices Act of 1977 prohibits Library staff from divulging information about an item's current borrower.


Missing Items

Are you looking for an item that should be on the shelf but you can’t find it? Ask at the Reference Desk for assistance. If it still cannot be located, bring the call number up to the Circulation Desk. We will put it on our Missing Search List and notify you once it is found.


Paging Items from Storage, SFTS, GTU or SHS

Some items located in storage are held on the premises and can be retrieved while you wait. Please have the call number of the item ready when you request items to be paged from storage.

Items that are held at locations SFTS (if you are in Berkeley), SHS, GTU (if you are at SFTS), and GTU Storage Offsite can be paged for you. Please have the call number of the item ready when you request items to be paged. Items will be available in 1-5 working days.

Items not owned by the GTU Library or any of the libraries of the University of California, Berkeley, can be requested via Interlibrary Loan. This service is available to GTU students, faculty, staff, and visiting scholars only.


Use of Rare Materials

Rare materials are available for use Monday through Friday, 9:00 AM to 5:00 PM. Special research needs may be accommodated; please contact Clay-Edward Dixon via email or at (510) 649-2509.

Rare materials may not leave the library and require ID for use. Please consult the Rare Materials Use Guidelines for more information. Request a Rare Materials Request Form at the Circulation Desk.


Overdue Fines

Borrowers are responsible for overdue fines that accrue on their records. Fines of $5.00 or more will block further borrowing privileges. Overdue fines are as follows:

  • Regular items: $.50 per day
  • 3-day items or recalled item: $1.00 per day
  • Course Reserve items: $1.00 per hour

Avoid fines by:

  • watching for due-dates and Recall Notices;
  • renewing your checked-out items early (up to 10 days before they are due);
  • returning items before you leave town for extended periods. REMEMBER: items may be recalled. You are responsible for returning these items regardless of where you are.


Lost or Damaged Items

Borrowers are responsible for returning items on time and in good condition. Items must be returned to the Circulation Desk or placed in the Return slot on or before the due date to avoid fines. Items outstanding beyond the maximum fining period will be billed for replacement. Items returned in damaged or poor condition will be assessed a repair or replacement charge.

  • Replacement charges are a minimum of $100.00.
  • Repair charges are a minimum of $45.00.

If you are concerned or confused about a charge that has been assessed to your account, please call the Circulation Desk at 510-649-2500.



The GTU Library is responsible for safeguarding the confidential nature of all borrower transactions, according to the California Information Practices Act of 1977.


ATLAS for Alums Logo

Electronic Resources for Alums

The GTU is pleased to offer the ATLA Religion Database/ATLAS for Alums and the ATLA Catholic Periodical and Literature Index (CPLI).  Please complete this form to request login credentials for these resources.  Once you have received your username and password, follow this link to login. 


Visiting Scholars Program

The library welcomes visiting scholars from around the world who come to the GTU to study, teach, and write. Visiting scholars are approved by the dean’s office and receive a library card and access to library collections. Scholars whose work has been approved by the dean may contact the library director’s office to inquire about a private study carrel.  Private study carrels are in great demand; early arrangements are the best way to secure a study carrel. Two carrels are also available for visitors using our special collections.

Please contact Caryl Wolfe for a visiting scholar carrel.